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Creating
Email Rules in Microsoft Outlook and Outlook Express
Creating message rules
helps you to manage your incoming email from the course list. By creating
separate folders for your workshop email, you'll be able to separate
messages from your class from your regular mail, and avoid a cluttered
inbox.
To create a rule for
e-mail messages
- On the Tools menu, point to Message
Rules, and then click Mail.
- If this is the first rule you are
creating, proceed to step 3. Otherwise, on the Mail Rules tab,
click New and proceed to step 4.
- Select the conditions for your rule by
selecting the desired check boxes in the Conditions section.
(You must select at least one condition.) We recommend selecting the
check box, "When the To: line contains..." and using
the name of the class group email address. (Example: When the To
line contains [email protected])
You can specify multiple conditions for
a single rule by selecting more than one check box. Click the and
hyperlink in the Rule Description section to specify whether
all of the rule conditions must be met before the specified action
occurs (and), or whether at least one must be met (or).
- Specify the actions for your rule by
selecting the desired check boxes in the Actions section. (You
must select at least one condition.) We recommend moving your mail to
a specific folder you create especially for the class. Click the
checkbox that says, "Move the mail to the <specified>
folder." Click on the blue "specified" link and create
a new folder for your class email message.
- Click the underlined hyperlinks in the Rule
Description section to specify the conditions or actions for your
rule.
- In the Name of the rule text box,
select the default name or type a new name for your rule, and then
click OK.
Notes
- You can create a new rule by selecting
an existing one on the Message Rules tab and clicking Copy.
This is helpful when the new rule you want to create is similar to an
existing one.
- If you create a message rule using the From
line instead of the To line, your message rule won't
work properly, since email messages come from each individual class
member. Since email messages are always addressed To the list,
use the To line to create your message rule.
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